How to Make the Most Out of Your Meetings:

Did you know that 30%-50% of the hours that we spend in meetings aren't productive? Yikes......😳

That's a significant chunk of time that could be better utilized for increased efficiency and improved outcomes. But how exactly do we make our meetings more effective?

We have 5 tips to make your meetings better:

1. Instead of the traditional agenda, consider what QUESTIONS need to be answered in the meeting. This shift in focus encourages more purpose-driven discussion. By clearly defining the questions beforehand, you can guide the conversation towards finding solutions, brainstorming ideas, and making important decisions.

2. Learn how to equally include both the WFH and office employees in meetings. It's crucial to ensure that both WFH and in-office employees are being equally included in meetings. Ask yourself if you notice any discrepancies here in participation, feedback provision, and understanding.

3. Advocate for those whose voices are being overlooked. There's always a risk that someone isn't being heard in meetings. By actively listening, encouraging input, and amplifying everyone's ideas, we can ensure all voices are heard. In this way, we also create a culture of respect and open dialogue, leading to more innovative and successful outcomes.

4. Schedule meetings to maximize efficiency. Carefully consider the timing and preparation needed for a meeting ahead of time. Opt for scheduling meetings when team members are more alert and productive when possible (such as scheduling on a Monday as opposed to a Friday, for example).

5. Reconsider the hour-long meeting norm. Hour-long meetings have become the default standard, but they aren't always the most effective option. Consider how you can challenge the status quo and condense meetings to their most essential elements, driving more focused discussion.

Understanding why our meetings take up so much time is also a helpful first step. For example, do you notice that your meetings often lack clear objectives? Are they being properly scheduled, structured, and facilitated? Is there adequate follow-up and accountability? These are all areas for improvement. Identify where your meetings might not be worth the time being spent on them, and act accordingly.

💡 Have some thoughts you’d like to share on this topic? I’m all ears. Schedule a free 30-minute call with me here if you’d like to chat.